Background: Managing almost 1,000 companies with complex documentation needs
Fastighets AB Balder is one of the largest property companies in the Nordics and is listed on Nasdaq Stockholm. The group owns, manages, and develops residential and commercial properties as well as hotels in Sweden, Denmark, Finland, Norway, Germany, and the United Kingdom.
With over 900 subsidiaries, Balder manages a large number of powers of attorney and government interactions every week. The work requires that documents are always legally correct, properly signed, and easily accessible regardless of geographic location.
Before using Precisely, Balder lacked a centralized process for managing documents such as powers of attorney. One of the main challenges was that documentation was not archived in a single place, making it difficult to get an overall view. As Beatrice Löfling put it,
“We needed better control of our powers of attorney. With almost 1,000 companies, it was a challenge to ensure that everything was correct.”
Choosing Precisely: One seamless flow from creation to archive
Balder evaluated two to three different solutions and quickly noticed major differences.
“Several of the systems we looked at didn’t have integrated e-signing or archiving solutions. Precisely was the only one offering the full chain—from contract creation to signing and archiving—in one seamless flow. That was the key factor in our decision.”
Why Precisely stood out: Strong archiving and complete control
Many systems focus on contract generation and e-signing but offer only basic archiving (or no integrated signing at all). Balder needed:
- A powerful, built-in archive with metadata, version control, relationships, and advanced search functionality
- Automatic reminders to ensure no expiry dates are missed
- The ability to reuse powers of attorney directly from the archive
- Secure storage and full traceability meeting compliance requirements
- Everything in one place; without exports, imports, or system switching
- Broad e-signing flexibility; with one of the widest sets of integrations on the market
“Being able to quickly search for a power of attorney, see the full history, and then reuse it in a new situation has saved us an enormous amount of time.”
Results: Greater control, faster turnaround, and less risk
With Precisely, Balder’s daily work has completely changed. Instead of chasing documents and double-checking signatures, the team can now work proactively and confidently. All powers of attorney are standardized and automatically saved in a searchable archive, giving everyone involved the same view.
Reusing previous powers of attorney saves time, and automatic reminders ensure that nothing falls through the cracks. Risks have been reduced, turnaround times shortened, and the team can focus more on supporting the business.
The biggest gains for Balder:
- Shorter turnaround times thanks to digital signing
- Fewer risks and incorrect signatures
- Full control and traceability throughout the entire process
- Less stress and more time for value-creating work
“We’ve gone from manual handling to a way of working where we’re one step ahead. It gives us both confidence and time to focus on other things."
Customer Success: Partnership and proactive support
Precisely’s Customer Success team played a central role in the implementation, ensuring Balder quickly gained value from the solution. The team was always available when questions arose, responded promptly, and helped solve issues before they became critical.
“It truly feels like a partnership rather than a traditional customer–vendor relationship. We don’t just get help when we ask for it, they proactively suggest improvements and make sure we keep developing our way of working."
Regular follow-ups also ensure that Balder can feel confident the system is used optimally and that new needs are addressed right away.
Summary: One system for the full contract chain
Balder chose Precisely to get the entire chain in one system, contract creation, signing, and archiving, where the archiving capabilities are just as strong as the rest. The result is greater control, shorter turnaround times, and a process that supports the business instead of slowing it down.
